How to Make a Business Travel Planner

Another business travel on the way? Will you attend a conference or a trade show or is a really busy schedule of meetings is awaiting? Do you think you will be upset again when you turn back to your country because you couldn’t find enough time to enjoy the city that you visited?

Here’s your solution. Make your own business travel planner and get the most out of your next business trip and also turn it into an unforgettable travel experience!

When you create your travel itinerary before you set off, you’ll be surprised at how many places you’ll see and how much time you find for enjoying activities.

First thing you should do when making a business travel planner is to act early. Because having less time means that you’ll have a less effective travel itinerary. Still, if you are in a hurry and can’t spare enough time for creating an itinerary, remember there’s always a way out. You can use ready to use travel itinerary templates and just fill in your travel information or, you can take the advantage of online travel itinerary builders. However, if you have time and you’re determined to make your own business travel plan, let’s start together!

Make a list of all your travel info

As the first step, you need to make a list of all your travel info such as;

• Flight info (including airline name, airport address, flight number)
• Hotel info (check-in, check-out times, hotel contact information)
• Schedule of meetings, or the event you’ll attend
• Event’s venue information
• And the contact information of the people you’re expected to meet

Once you finished making your list, back up all your information on your tablet, your phone or on a flash drive in case you need them urgently and when you’re offline.

Make a to do list

Having enough time is important for this. If you read many things about the city that you’re going to visit, you know what to expect and can make your plan accordingly. Before you make your travel plan,

• Make a list of the places you want to visit
• Things you want to do
• Restaurants you want to eat at
• Things you want to buy
• Tastes you want to try

You can take a look at our rich travel guides to learn more about the city that you’re going to visit.

Also know the details

Even if you have a list of places to go, tastes to try or things to do, you may not find enough time to complete this list. So, you will have to omit some of them and try to adapt your list to your travel schedule. For example if you’re travelling to London for only three days you may not have the chance to see Stonehenge if you don’t have any extra time. Being reasonable will make things better, then.

When your “to do” list is finished. Add the address information and opening-closing times (try to get the most up-to-date information) next to their names. This will help you shape your travel itinerary and make a smart plan. For the things you buy and tastes to try, you can add some detailed information about where to buy or try them and remember not to pick the best ones in the city but the best suitable ones are always the better.

Know more about city transportation

How do you plan to travel around the city? By bus? On a motorbike? Will you consider renting a car? Or you prefer walking? If you haven’t decide, yet, then your travel planner most probably will not work.

Transportation options and traffic situation are as well important as the distances. If you have an idea about how long it will take to travel from A to B, this means that your travel planner will be more efficient.

Budget planning

Budget planning is one of the most important phases of making a business travel planner. Will you cover all your expenses or is your company your financial provider? What is your budget for this business travel? How much of it can you spare for your personal expenses? Answer all these questions before planning your business trip and omit the items that are over your budget.

Weather report matters

You know your timetable, you have a to do list, but you can’t just organize your travel itinerary as you wish. There’re some other things to consider. For example, weather report.

So before you create your business travel planner, check the daily weather report as well with the report of past years and arrange your itinerary accordingly. You don’t want to visit that spectacular roof top restaurant under the heavy rain, do you?

Seek local advice

You can find millions of comments or advices about a place you’re going to visit but actually none of them are as valuable as of the locals. Let’s accept that they always know the better. They never pay astronomical prices to overrated services and know the hidden yet most beautiful places that are not swarmed by the tourists. So if a place you’re planning to visit is considered as overrated by the locals, don’t hesitate to remove it from your planner not to have a disappointment and waste both your time and money.

Now you’re almost ready to go! Use a template or create your own. Then schedule your business travel around these guidelines. You’ll see you’ll be travelling as smooth as never before.

Bon voyage!